• Manage the affairs of the UUM Corporate Communication office

EVENT MANAGEMENT TEAM

1. Administer the management of the University’s main and official ceremonies

2. Manage and coordinate the invitation of Prominent Guests, VVIP and VIP

3. Manage the Audience with the Royal Household

4. Prepare and manage official letters of the University

5. Manage the logistics and assets such as MoU equipment, royal regalia and etc

6. Manage the distribution of calendars, diaries, University festive greeting cards

7. Administer the domestic announcements, University official FB and update the information on the University official website

8. Speeches

WELCOME CENTRE TEAM

1. Manage and coordinate social media account of the University

2. Manage and update the Chancellery’s website

3. Administer all guest visitations; both domestic and international visitors and clients

4. Plan and strategize University’s promotions and exhibitions

5. Administer campus tours

6. Record and analyse the statistics of domestic and international visits throughout the year

7. Manage domestic and international promotional souvenirs

 PUBLICATION TEAM

1. Manage essential corporate publication materials such as calendars, diaries, luxury books and etc.

2. Administer and prepare promotional materials, speeches delivered at Audience with Royalties, speeches, brochures, list of achievements and other written materials

3. Manage, edit and copy write written materials

4. Manage printing of mock-up / dummy, event programme books, invitation cards, greeting cards, books, brochures and etc.

5. Manage the acquisition of information from relevant parties and provision of data for the publication of University annual report

6. Assist in obtaining the necessary information for enquiries made by relevant parties with regard to affairs of the University for Parliamentary Response

7. Ensure that the information found in the University chart is up to date

8. Manage information related to the preparation of the University Annual Report, the Ministerial Notes, the Memorandum of the Cabinet and the Report of the University's Monthly activities to the Ministry of Higher Education Malaysia.

CORPORATE IMAGE GRAPHICS TEAM

1. Prepare CI design for programmes organised by University, department and Centres of Authority

2. Design Corporate Image (CI) Billboard and stage backdrop for University’s events

3. Design CI SOCMED for congratulatory, condolence, birthday wishes for VIP, members of the University Management Team and University Board of Directors, festive greetings and celebration as well as UUM Achievements

4. Review, coordinate and guide Centres of Authority / Students / External Agencies on the aspects of CI, logo design, use of VIP photos in design according to university specifications

5. Design University publication materials namely University Annual Reports, Magazines and Coffee Table books

6. Manage, administer and provide exhibition materials for the University’s publicity and promotion activities

7. Manage, prepare and install truss system materials, backdrop and streamer materials according to university specifications

8. Manage and print printing materials, graphic arts

9. Prepare 'premium souvenir corporate gift'

10. Prepare, brief and provide guidance to Centres of Authority on matters related to the basics of graphic design specifications of University image

MEDIA TEAM

 1. Prepare news material including video recordings for internal / external announcement

2. Assist in the preparation of press releases

3. Identify newspaper articles published by major newspapers (Berita Harian, News Straits Times, The Star, Sinar Harian etc.) that feature UUM and produce newspaper clippings

4. Monitor news / statements on issues pertaining to education and university (Minister of Education, Complaints, Comments, News Portal) sourced from the Internet

5. Manage promotion and publicity activities (TV and Radio Interview Slots; Crawlers) on television

6. Organize collaborative programme with print and electronic media

7. Update news on the UUM website

PHOTOGRAPHY TEAM

1. Manage the photography coverage of official University events (on-campus and off-campus)

2. Manage image editing for news layouts, external press, announcements, promotional browsers and etc.

3. Take photos of facilities, buildings, landscapes and etc.

4. Administer the coverage of Vice-Chancellor's programme

5. Administer the photography studio for VVIP, University officials, student co-curricular societies and organisational charts

6. Provide UUM offices with photos of national and state leaders and key UUM officials

7. Update the photography section server (chronology)

8. Record / file / catalogue the server

9. Prepare VVIP and VIP photos and photo frame (as memento)

10. Prepare photos for newsletters, chronicles, annual reports, APCs and convocation books

MARKETING TEAM

ENGLISH COORDINATOR